• Accounting Systems for the Government Contractor

Trying to determine which accounting software application is best for your organization?  This session was specifically designed for small to mid-sized entities which provide goods and services to the federal government.  If you are having difficulty generating timely financial and project accounting reports each month or you and your staff spend an inordinate amount of time updating and reconciling spreadsheets to manage your business, this session will provide you with the guidance and a process for identifying and selecting the most appropriate enterprise resource planning tools.  Attendees of this session will learn how to:

  • Perform software product research by documenting the key features and business value of each potential solution
  • Identify and define key business objectives, processing and reporting and requirements
  • Create a decision model using these requirements
  • Design and RFI (Request For Information) and RFQ (Request For Quote)
  • Collect, analyze, and validate vendor responses to determine shortlist of software vendors
  • Create and conduct scripted vendor software demo
  • Conduct TCO (Total Cost Ownership) analysis to establish 'best fit' solution
  • Develop an implementation and audit plan including milestones, stakeholders, and project resources
  • Identify gaps and inter-dependencies to help document adjustments to policies and procedures


  • DCAA Compliance: Introduction & Accounting System Requirements

The beginning of this 'two in one' workshop will consist of a brief "Introduction and DCAA Overview".  The presentation will provide an overview of the Defense Contract Audit Agency including the responsibilities and duties.  The types of DCAA audits can that can be performed throughout the various phases of a contract will be discussed.  Finally, participants will learn about the DCAA Internet resources and presentations that are available.

 The second portion and final portion of this workshop will consist of "Accounting System Requirements." The presentation will provide an overview of the pre-award accounting system design review process.  Participants will learn what occurs prior to the award of a cost-type contract, what is contained in the SF 1408, and what the applicable DFARS regulations say with regard to what comprises an acceptable accounting system.  Total contract costs, including direct costs and indirect costs will be discussed.  Examples of typically seen indirect rates will be provided as well as a discussion of selecting a proper allocation base will also be provided.  Participants will learn about the FAR Part 31 clauses that cover allow ability, allocability, and reasonableness as well as concepts such as Contract Terms, Accounting for Contract Costs, Labor System, Timekeeping, Unallowable Costs, Cost by Contract Line Item, Billings, Cost Accounting Information, and Management Reviews/Internal Audits along with the applicable DFARS clauses.  Finally, some common deficiencies will be discussed.

  • Developing Effective Indirect Rates: What are Fringe, Overhead and G&A Incurred Costs Submissions?

The purpose of this session is to understand the concepts of a cost pool and base the process of developing intermediate (service centers) and final indirect cost pools.  During this session, we will discuss:

  • Identification and segregation of direct, indirect, and unallowable costs
  • Types of indirect pools (fringe, overhead, subcontractor or material handling, general and administrative)
  • Intermediate pools (service centers) – what are they, different types, when to use them
  • How to build and calculate an indirect cost pool
  • Government Contract Cost and Price Analysis: Level 1

Maryland PTAP is excited to launch this special workshop in two parts. The first part is to provide knowledge of how the Federal Government determines fair and reasonable prices when there is adequate competition.  The workshop will help the attendees understand the process the Government uses to arrive at a decision to award the lowest evaluated price. This training will help the participants understand how to submit a price considering the additional factors that may be included by the government to determine the lowest evaluated price. We will also discuss the use of cost analysis where there is inadequate competition or use of a cost type contract.

Attendees will participate in a discussion on how to determine the lowest evaluated price using the following examples:

  • Transportation costs
  • Administrative costs
  • Government Furnished Equipment
  • Small Disadvantaged Business
  • HUBZone Evaluations


  • Government Contract Cost and Price Analysis: Level 2

This is the second part of a two part webinar series on Price and Cost Analysis.  This class will provide the knowledge of how the government evaluates a fair and reasonable price in the absence of competition or if a cost type contract is used. We will explore how costs are analyzed to establish a government negotiating position. This workshop will help to prepare you to deal better with the government during negotiations. We will also show you how the government computes a recommended fee or profit based on assessment of the contractor risk.

Workshop Details:

Attendees will participate in a discussion on how to analyze the cost elements of a price using the following examples:

  • Labor costs
  • Material cost
  • Other direct costs
  • Overhead costs
  • General and Administrative (G&A) costs
  • Compute fee or profit